Capacity and Catering
What is the total capacity?
LBMA can accommodate up to 1,500 guests for cocktail-style events on its outdoor patios, with seating for 300. Indoors, our space can hold up to 70 guests, with seating for 50. Contact our team for more event details. Please note that guest counts may be subject to COVID-19 restrictions.
Can we use outside catering or is Claire’s catering required?
The Long Beach Museum of Art is proud to offer its exclusive on-site catering service, Claire’s at the Museum. However, if you meet the food and beverage minimum (please refer to event packets for details), you are welcome to bring in a licensed and portable outside caterer.
Vendors and Packages
What vendors are we responsible for?
While LBMA provides comprehensive event packages, you will need to arrange for your own florist, decorator, officiant, photographer/videographer, DJ/band, coordinator (optional), and dessert. We have a preferred vendor list that can be provided upon request.
Can we bring outside vendors?
Absolutely! LBMA welcomes outside vendors such as florists, musicians, coordinators, photographers, and dessert vendors. For rentals, please refer to our event brochures, as they will be provided by our preferred rental partner, Signature Party Rentals.
What does LBMA include in its event packages?
Our event packages include everything you need for a seamless and unforgettable experience. This includes rentals such as tables, linens, chairs, glassware, dinnerware, silverware, lighting, a ceremony arbor, set-up and tear-down of rentals, a coordinating team for all planning meetings, and day-of assistance. You can count on us to handle catering and bar services as well.
Logistics and More
What is the parking situation? Is valet provided?
LBMA offers a convenient parking lot (West lot), which can be located on the map provided in the event packet. For guest counts exceeding 75, we require the use of valet, Uber/Lyft, hotel shuttles, or alternative transportation. Contact information for valet services can be found in your event packet.
Do I need to hire a coordinator?
Our dedicated LBMA events specialists will be there to guide you throughout the entire planning process. We’ll organize food tastings, logistics meetings, and coordinate with any outside vendors involved in your special event. While we recommend a personal wedding planner for your needs outside of the Museum, we will work closely with them to ensure your day is perfect.
How do I secure my date?
To secure your wedding date at LBMA, you will need to sign the contract and make a deposit for the reception site fee (amount varies, please refer to event packet) and a $1,000 security deposit.
Are rehearsals included?
LBMA’s coordinating team will conduct a walk-through and rehearsal the week of your wedding. Rehearsals are typically scheduled two months prior to your event.
Miscellaneous Questions
Please refer to the following information for additional inquiries:
- Dance floor: You can rent a dance floor through our rental company or use the beautiful brick patios for dancing.
- Getting ready: LBMA offers two suites for couples to get ready and relax before their events.
- Access to the Museum: The suites will be available from 2:00 pm on your wedding day. Photographers and videographers can join you on campus at this time, while other vendors are allowed on campus from 3:30 pm onwards.
- Live band: Yes! DJs and bands are more than welcome.
- Early drop-off: You can start bringing smaller items the day before your event, as long as there are no conflicting events taking place.
- Event time frame: Evening weddings are typically held from 5:30 pm to 10:00 pm (or until 6:00 pm if the ceremony is held elsewhere). All other evening events last from 6:00 pm to 10:00 pm.
- Logistics and Food Tasting Meeting: Our coordinating team will walk you through event layouts, timelines, and all other details. You will also have the opportunity to taste various food and beverage options and curate your event menu.
- Candles and sparklers: Outdoors on our campus, you are welcome to use sparklers and candles.
- Rain contingency plan: In the case of inclement weather, we have a plan B option in place. Your event will either be moved indoors (depending on guest count) or have a tent rental arranged.
- Staffing fee: Our staffing fee, based on guest count, covers the coordinating team, food tastings, as well as all staff required for set up, service, and clean-up.
- Pet-friendly campus: LBMA loves furry friends! Dogs must be kept on a leash and have a designated guardian.
- Wheelchair accessibility: LBMA campus is completely wheelchair accessible. Our ramp can be found near the Hartman Pavilion, on the corner of Ocean Blvd and 19th Place.
For more information, visit the Ambassadeur Hotel website.
